Venue Sourcing

On brand and on budget.

With over 25 years of working in events and hospitality, Wildfire has built relationships with thousands of venues. From five-star hotels to sports clubs, warehouse spaces to glamping sites, we have strong links with just about any venue space you can dream of!

Often tasked with creating enormous sets and adult playgrounds all over the world, we know how important it is to find that ‘perfect’ venue. We look for sites that are not only on-brand for our clients, but also have the capability to house the level of production required, at a cost that works for you.

Our unmatched experience helps us advise our clients on the benefits and potential hurdles of each space. We assess the logistics, access times, size, licensing restrictions, health and safety, capacities, power, and all the other things that often get overlooked. Get in touch today to find a venue that ticks all the right boxes.

Brands We Work With

Barclays bank logo
KP snacks logo
Sky TV logo
TalkTalk logo
Sumo Digital Logo
HSBC Bank Logo
Natural History Museum Event
Casino Table outside

Free Venue Searcher

We know how stressful it can be to find a venue that suits your needs. Our free venue-finding service takes all that stress away! Simply tell us your requirements, and we’ll get stuck into our database to source what you need. No location, size or unique request will be too much for us to handle. That’s a promise.

Enjoy Better Rates

Have you ever spent hours searching for a venue, only to fall at the last hurdle when you’re told the cost of hiring it? We know how much that stings. Luckily, our experience in venue sourcing, and relationships built along the way, means that we receive costs at a quicker and much better rate. No breaking the bank!

All Bases Covered

It’s all too easy to find a venue that looks cool – but just how practical is it for what you need? While finding something aesthetically pleasing will also be top of our list, we’ll ensure the venue meets health and safety regulations, licensing restrictions, capacity guidelines, access times and much more.

Our venue sourcing specialists take all the stress away from you, finding a space that goes above and beyond your wildest dreams. It’s no easy feat when done alone, which is why we’re here for you.

We Know What To Look For

We’ll work with you to find out what your exact requirements are (but if you’d rather we take full rein, that’s fine, too!). From here, we’ll put together a list of suitable venues from our huge database of contacts. This makes the whole process easier for you, turning event planning into an enjoyable experience!

Something For Everyone

Whether you need somewhere to host a small meeting or require space for a four-day conference, our database has a lot of tricks up its sleeve. From glorious hotels to buzzing sports clubs, large warehouses to quirky glamping sites, we truly have something for everyone. Don’t be afraid to tell us your visions – it’s likely we’ve dealt with something similar!

You Want It, We Can Do It

Our venue finding team have contacts and relationships with locations all over the world, so no event is too big or small, or too close or remote. Whatever your requirements, we will be able to find a solution for you. You want it, we can do it.

Frequently Asked Questions

Any event imaginable! We spent almost three decades organising team building days, conferences, award shows, themed parties, fun days, and so much more. We’ll be sure to have a venue that suits your event in our huge lists of contacts.

Nope! Our venue sourcing service is completely free. And, when it’s time to get organising, we can provide far cheaper costs thanks to dealing with the venue directly. We’ll keep your event on brand and on budget.

A venue sourcing company will have a database of thousands of venues, helping you find a venue that meets your specific event requirements. More benefits of venue sourcing include:

Save Time: The biggest benefit of venue sourcing is that it will save you a lot of time. If you’re planning an event, chances are you’re already short on time. There are so many details to take care of, and finding the perfect venue can be a time-consuming task. Working with a venue sourcing company will take the burden off your shoulders and allow you to focus on other aspects of event planning.

Save Money: Another great benefit of venue sourcing is that it can save you money. A lot of people think that working with a venue sourcing company will be more expensive than finding a venue on their own. However, this is not always the case. A good venue sourcing company will have negotiated rates with venues that they can pass on to their clients. This means that you’ll likely end up paying less for your venue than if you were to book it yourself. 

Get Expert Advice: When you work with a venue sourcing company, you’ll also have access to expert advice. Venue sourcing companies have years of experience and know all the ins and outs of booking venues. They’ll be able to advise you on things like capacity, amenities, and location. This expert advice can be invaluable when it comes to making sure your event is a success. 

As a venue sourcer, we’ll take care of this for you! However, we always recommend to keep the following in mind:

Consider Your Budget: The first step in finding the perfect venue for your event is to consider your budget. How much are you willing to spend on the venue itself? Keep in mind that the cost of the venue will likely include things like furniture rental, linens, decorations, and other incidentals. Make sure you factor all of these costs into your budget when choosing a venue.

Determine The Size Of Your Event: The next step is to determine the size of your event. How many people do you expect to attend? This will help narrow down your options and allow you to choose a venue that can accommodate all of your guests comfortably. Make sure you also consider any special needs guests might have when determining the size of your event. 

Choose The Right Location: Once you’ve determined your budget and the size of your event, it’s time to start thinking about location. Where will most of your guests be coming from? You’ll want to choose a venue that’s centrally located and easy to get to for all of your guests. Consider public transportation options and parking availability when choosing a location for your event. 

Consider Your Theme And Atmosphere: Now it’s time to start thinking about the atmosphere or theme of your event. Do you want something formal or casual? Intimate or grandiose? Choosing a venue that fits with the tone of your event will help ensure that everything comes together perfectly on the day of. 

The most common mistake is not using a professional venue finder! Professional venue sourcing companies will have the contacts necessary to find a venue perfect for your needs, at a fraction of the cost. Other mistakes made when sourcing venues (without professional help) include:

Not Defining Your Needs Upfront: When you start your search for a venue, it’s important to have a clear idea of what you need from the venue. Make a list of your requirements, such as the number of guests you need to accommodate, the type of event you’re holding, and any specific features or facilities you require. This will make it much easier to narrow down your search and find a venue that’s perfect for your needs.

Not Checking Availability: It’s all well and good finding the perfect venue, but if they’re already booked up for your desired date, then it’s not going to be much use! Always check with the venue directly to ensure they have availability before proceeding any further. 

Not Considering The Venue’s Location: The location of the venue is another important consideration that is often overlooked. You need to think about things like how easy it will be for guests to get to the venue, whether there is public transport nearby, and whether there is adequate parking. If the venue is located in an area that is difficult to access or has limited parking, then it could deter guests from attending your event. 

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